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2018 Trawl Survey Sample Request Questionnaire


Project Title:

General Description and Justification (250 words maximum):
Please provide a brief description and justification for your proposed project or collection.
Be sure to detail the goals of the project, how the data or specimens will be used.

Requester name

Email Address

Daytime telephone number


Is this project a collaboration with a RACE Division Principal Investigator: (PI)?

Provide the name of the collaborating RACE Division Scientist

Select the survey you are requesting samples from: EBS Continental Shelf, EBS Continental Slope, Aleutian Islands

Identify The Geographic Sub-areas Within the Survey That Apply to Your Collection:
Each survey has been divided into major geographic subareas.  Click on the links below to view the survey subareas, samples collected and the types of projects conducted.

Note: If the area of your collection is more restricted than the general subarea terms above, provide bounding coordinates (latitudes and longitudes) in decimal degrees

The Type of Data You Are Requesting:

  1. Biological specimen
  2. Haul/Instrument/Camera Data
  3. Other (describe)


Does Your Request Include Fish, Invertebrates, or Both?

Identify The Type Of Specimen Data You Are Requesting

  1. Age Data
    1. Otolith
    2. Vertebrae
    3. Dorsal spine
    4. Other (describe)
  2. Trophic Interaction Data
    1. Stomach collection
    2. Stomach scan
    3. Other (describe)
  3. Whole Animal Collection
  4. Genetic Tissue Samples
    1. Fin clip
    2. Muscle tissue
    3. Other (describe)
  5. Pathology
  6. RACE Employees only: RACE Voucher 1 (photo + whole animal preserved + inclusion into NMFS/AFSC database)
  7. RACE Employees only: RACE Voucher 2 (tissue + photo + whole animal preserved + inclusion into NMFS/AFSC database)
  8. Maturity (age structure and gonads)
    1. Ovaries
    2. Testes
    3. Both
  9. Other (describe)

Identify Sampling Design

  1. Identify how to sample for your collection:
    1. Sample all: specimens will be collected wherever and whenever they come up in the OR
    2. Subsample:
      If subsampling, then select one of the three following subsample types or describe alternatives in "Other".
      1. Selective: specimens will be selected based on criteria that are set by you.
        1. Describe your criteria for selection:
      2. Random stratified: specimens will be randomly selected from each stratum that you designate.
        1. Identify each of your strata. For example, collect specimens by sex/length/area
        2. Describe any stratum increment ranges. For example, collect specimens from each 10cm length range or from each 100m depth range.
        3. Designate the number of specimens to collect per stratum. For example, 1/sex/cm/haul.
      3. Random: your specimens do not need to meet any set criteria and so will be randomly selected across the collection area.
      4. Other (Describe)
  2. Maximum total number of samples requested


Please select the type that best describes your project
  1. Light meters
  2. CTD
  3. Acoustic–ES-60 data
  4. Photographs
  5. Videos
  6. Other (describe)


Detailed Collection Procedures: Provide a detailed description of collection procedures and list of special forms and equipment that will be required. Be as specific as possible and include the desired sampling location(s).

Estimated Time And Personnel Needed to Conduct Project: provide an accurate estimate of the amount of time and people needed to collect your project data. For example: 2 people and 15 minutes every haul; one person and 30 minutes whenever a particular species comes up in the net; one person and 1 hour at the beginning and end of the survey.

List of Supplies: Provide a list of all supplies you will be providing for your project or collection. The person making the request is responsible for providing or arranging for all needed supplies including chemicals. Small quantities of some supplies, such as sample bags, freezer boxes, and standard chemical like ETOH and formaldehyde may be available, but applicants must arrange this specifically with survey contact(s) prior to the start of the survey).

Hazardous Materials: Select or describe any hazardous materials used for your project. Include MSDS's with your application for chemicals other than formaldehyde, ethanol, and glycerol/thymol.

Haul Level Information: Specify if you need haul-level information included with your collection. Linking your project data to haul-level data (haul position, depth, trawl temperature, etc) requires that Vessel, Cruise, and Haul numbers be included each time your samples are collected. Any forms provided by you must contain those fields. Haul-level data will be e-mailed to the requester when survey data are finalized after the end of the field season (usually by October of the same calendar year).

Data Storage: Specify whether you will need your data to be stored in the Groundfish database.

Candidate data for the Groundfish Database must meet strict data requirements and must conform to Groundfish Database data field rules. The most common type of data that will fit in the Groundfish Database model are specimen type data (specimen number, weight, length, gonad weight, and a few other unspecified numeric parameters). Specimens with age structure collections will fall into this category. If you would like to have data considered for inclusion in Groundfish Database, contact Survey Collections RACE.surveycollections@noaa

Detailed Shipping Instructions: Contacts and phone numbers of someone available 24/7 to discuss logistics and problems or authorize billings at the anticipated time of shipment (either at the end of leg and end of survey).The person making the request will pay for all charges associated with shipping and storage including the following:

1) completed shipping company forms with the shipping account number
2) any additional packing materials such as zip lock bags
3) coolers or commercial waxed boxes if samples are frozen.

Permits Issued Or Pending: It is the responsibility of the person making the request to obtain all the necessary permits required for the collection and shipment of specimens.The RACE Division must have copies of the permits no later than 20 March 2018.
Note that RACE Division survey efforts are currently covered under ADF&G Fish Resource Permit CF-10-038 for expected levels of whole specimens or samples taken. NO LIVE ORGANISMS, TISSUES, OR VIABLE GAMETES are currently covered by this permit and will need separate permit.

Please direct any questions regarding permit coverage to a particular project to RACE Deputy Director, Michael Martin (206-526-4103).

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