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Electronic Sample Request Form
For Groundfish and Shellfish Assessment Surveys

INFORMATION THAT YOU WILL NEED TO PROVIDE IN YOUR REQUEST:


PROJECT OVERVIEW

Project Title:

General Description And Justification (500 words max): Please provide a succinct (500 words maximum) description and justification for your proposed project or collection. Please be sure to detail the goals of the project, how the data or specimens will be used, and why it is important for this project to take place at this time (opposed to during future surveys, other available research platforms, etc.).

Name Of Requestor/Point Of Contact:

Email:

Requestor's Daytime Telephone#:

Requestor Affiliation:

Is This Project A Collaboration With the Race Division Principal Investigator

Please Provide The Name Of The RACE Division Scientist That You Are Collaborating With

Select A Survey: EBS Continental Shelf, Aleutian Islands, EBS Upper Continental Slope, Chukchi Sea

Identify The Geographic Sub-areas Within The Survey That Apply To Your Collection:
Each survey, except the Chukchi survey has been divided up into major geographic subareas.  To view the survey subareas, samples collected and the types of projects conducted, paste the following links into your browser.

Note: If the area of your collection is more restricted than the general subarea terms above, please provide bounding coordinates (latitudes and longitudes) in decimal degrees

The Type Of Data You Are Requesting:

  1. Biological specimen
  2. Haul/Instrument/Camera Data
  3. Other (describe)


FOR BIOLOGICAL DATA SPECIMEN DATA REQUESTS

Does Your Request Include Fish, Invertebrates, or Both?

Identify The Type Of Specimen Data You Are Requesting

  1. Age Data
    1. Otolith
    2. Vertebrae
    3. Dorsal spine
    4. Other (desc)
  2. Trophic Interaction Data
    1. Stomach collection
    2. Stomach scan
    3. Other (desc)
  3. Whole Animal Collection
  4. Genetic Tissue Samples
    1. Fin clip
    2. Muscle tissue
    3. Other (desc)
  5. Pathology
  6. RACE Voucher 1 (photo + whole animal preserved + inclusion into NMFS/AFSC database)
  7. RACE Voucher 2 (tissue + photo + whole animal preserved + inclusion into NMFS/AFSC database)
  8. Maturity (age structure and gonads)
    1. Ovaries
    2. Testes
    3. Both
  9. Other (desc)

Sampling Design (Biological Data)

  1. Identify how to sample for your collection:
    1. Sample All : specimens will be collected wherever and whenever they come up in the OR
    2. Subsample: there are criteria for selecting specimens.
      If subsampling, then select one of the three subsample types.
      1. Selective subsample : specimens will be selected based on criteria that are set by you.
        1. Describe your criteria for selection:
      2. Random stratified subsample: specimens will be randomly selected from each stratum that you designate.
        1. Identify each of your stratums. For example collect specimens by sex/length/area
        2. Describe any stratum increment ranges. For example collect specimens from each 10cm length range or from each 100m depth range.
        3. Designate the number of specimens to collect per stratum. For example: 3/sex/cm/haul.
      3. Random subsample your specimens do not need to meet any set criteria and so will be randomly selected across the collection area.
      4. Other (Describe)
  2. Maximum total number of samples requested

FOR HAUL AND INSTRUMENT DATA COLLECTIONS:

Please select the type that best describes your project
  1. Light meters
  2. CTD
  3. Acoustic–ES-60 data
  4. Photographs
  5. Videos
  6. Other (describe)

FOR ALL DATA COLLECTIONS

Detailed Collection Procedures: Provide a detailed description of collection procedures and list of special forms and equipment that will be required. Be as specific as possible and include the desired sampling location(s).

Estimated Time And Personnel Needed to Conduct Project: provide an accurate estimate of the amount of time and people needed to collect your project data. For example: 2 people and 15minutes every haul; one person and 30 minutes whenever a particular species comes up in the net. One person and 1 hour at the beginning and end of the survey.

List Of Supplies: Provide a list of all supplies you will be providing for your project or collection. The person making the request is responsible for providing or arranging for all needed supplies including chemicals. Small quantities of some supplies, such as sample bags, freezer boxes, and standard chemical like ETOH and formaldehyde may be available, but applicants must arrange this specifically with survey contact(s) prior to the start of the survey).

Hazardous Materials: Select or describe any hazardous materials used for your project. Please include MSDS's with your application for chemicals other than formaldehyde, ethanol, glycerol/thymol.

Haul Level Information: Please specify if you need haul level information included with your collection. Linking your project data to haul level data (haul position, depth, trawl temperature, etc) requires that Cruise, Vessel, and Haul numbers be included each time your samples are collected. Any forms provided by you must contain those fields. Haul level data will be e-mailed to the requestor when survey data are finalized after the end of the field season (usually by October of the same calendar year).

Data Storage: Please specify whether you will need your data to be stored in the Groundfish database.

Candidate data for the Groundfish Database must meet strict data requirements and the data must conform to Groundfish Database data field rules. The most common type of data that will fit in the Groundfish Database model are specimen type data (specimen number, weight, length, gonad weight, and a few other unspecified numeric parameters can be stored). Specimens with age structure collections will fall into this category. If you would like to have data considered for inclusion in Groundfish Database, contact Robin Harrison (robin.harrison@noaa.gov - Phone: 206-526-4139) for the requirements document before submitting your application form. You will need to provide a complete description of your data, which will be reviewed for suitability for inclusion in the database.

Detailed Shipping Instructions: Contacts and phone numbers of someone available 24/7 to discuss logistics and problems or authorize billings at the anticipated time of shipment (i.e., end of leg and end of survey).The person making the request will pay for all charges associated with shipping and storage including the following:

1) completed shipping company forms with the shipping account number
2) any additional packing materials such as zip lock bags
3) if samples are frozen, coolers or commercial waxed boxes must be provided.

In 2012:
The EBS shelf survey originates and terminates in Dutch Harbor, Alaska.
The AI survey originates and terminates in Dutch Harbor, Alaska.
The EBS slope survey originates and terminates in Dutch Harbor, Alaska.
The Chukchi Sea survey originates and terminates in Dutch Harbor, Alaska.

Permits Issued Or Pending: It is the responsibility of the person making the request to obtain all the necessary permits required for the collection and shipment of specimens, and the RACE Division must have copies of the permits no later than 20 April 2012. Note that RACE Division survey efforts are currently covered under ADF&G Fish Resource Permit CF-10-038 for expected levels of whole specimens or samples taken. NO LIVE ORGANISMS, TISSUES, OR VIABLE GAMETES are currently covered by this permit and will need separate permit. Please direct any questions regarding permit coverage to a particular project to RACE Deputy Director, Guy Fleischer (206-526-4103).

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